The following are form tools that are supported by UTIA Information Technology Services (ITS) and best practices for using each form tool:

• Qualtrics
  • Best for
    • Forms with file uploads
    • Registration Forms
    • Scholarship Applications
  • Best to use with Personally Identifiable Information (PII) and Family Educational Rights and Privacy Act (FERPA) data
  • Use departmental NetID to create and maintain form
• Microsoft PowerApps
  • Best for:
    • Internal/External Forms
    • Forms that need editing and an admin panel
    • Forms with auto-completion of some fields, such as student data
  • To have a PowerApps form created for your department/unit, please submit a project request for the ITS team.
• Google Forms
  • Best for:
    • Simple surveys
    • Registration forms
    • County Office Site Visits without payment
  • Use departmental NetID to create and maintain form
• Formidable
  • Best for simple contact us forms
  • Must be used with certain settings to keep PII data safe
    • Check setting to not store data in WordPress and set up notification to email form responses
  • To have a Formidable form created for your department/unit, please submit a project request for the ITS team.
  • For county offices that are needing a Formidable form for their website, please contact your regional trainer.

The form tools have been checked to ensure they meet the following standards:

• Accessibility
• FERPA – Family Educational Rights and Privacy Act that covers student data
• PII – Personal Identifiable Information that covers personal data such as name, email address and phone number
• HIPPA – Health Insurance Portability and Accountability Act of 1996 that covers patient health information.