2/26/25 NOTE: The University of Tennessee will be moving away from Google to Microsoft as the university-wide platform for collaboration and productivity tools. This change is slated to be completed by January, 2026. This means that Google Forms will no longer be a supported form tool.
The following are form tools that are supported by UTIA Information Technology Services (ITS) and best practices for using each form tool:
- Qualtrics
- Best for
- Forms with file uploads
- Registration Forms
- Scholarship Applications
- Best to use with Personally Identifiable Information (PII) and Family Educational Rights and Privacy Act (FERPA) data
- Use departmental NetID to create and maintain form
- Best for
- Microsoft PowerApps
- Best for:
- Internal/External Forms
- Forms that need editing and an admin panel
- Forms with auto-completion of some fields, such as student data
- To have a PowerApps form created for your department/unit, please submit a project request for the ITS team.
- Best for:
- Microsoft Forms
- Best for:
- Simple surveys
- Registration forms
- County Office Site Visits without payment
- Can be used for external forms – settings must be changed to allow this
- Automation can be added to Micrsoft Forms
- Use departmental NetID to create and maintain form
- To discuss options for Microsoft Forms and best practices, please submit a project request for the ITS team.
- Best for:
- Formidable
- Best for simple contact us forms
- Must be used with certain settings to keep PII data safe
- Check setting to not store data in WordPress and set up notification to email form responses
- To have a Formidable form created for your department/unit, please submit a project request for the ITS team.
- For county offices that are needing a Formidable form for their website, please contact your regional trainer.
The form tools have been checked to ensure they meet the following standards:
- Accessibility
- FERPA – Family Educational Rights and Privacy Act that covers student data
- PII – Personal Identifiable Information that covers personal data such as name, email address and phone number
- HIPPA – Health Insurance Portability and Accountability Act of 1996 that covers patient health information.